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Office Administrator

Location : Chantilly
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No
Job Category : Administrative and Support Services

Job Description :


Our client is seeking a dependable Office Administrator to route and screen incoming calls, greet and announce visitors, receive packages, and respond to inquiries from the public. This person will be responsible for coordinating and arranging travel for staff and will be assisting with company event planning. The person in this position must exercise good judgment and discretion in handling information about the organization and help to monitor the access of visitors for security purposes.


Responsibilities



  • Operate switchboard to direct and deliver incoming calls and/or messages after screening

  • Greet visitors to the office in a polite and professional manner

  • Perform a variety of Human Resource support duties such as maintaining phone lists, coordinate new hire onboarding, and formatting resumes

  • Serve as a liaison with the building administrator, cleaning company and other outside vendors

  • Manage office inventory and order office supplies

  • Assist in maintaining an overall clean work environment

  • Stock, clean and organize break rooms with pantry supplies

  • Distribute incoming mail and prepare outgoing mail including Express Packaging

  • Handle travel requests and ensure travel requests are completed properly, approved by management, and conform to the client’s travel policy

  • Monitor and maintain records of travel requests to assist with billing internally and externally

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

  • Coordinate office events such as holiday parties and company outings

  • Perform general office support functions, miscellaneous clerical functions and special projects as assigned

  • Train backup staff for coverage support


Required Qualifications :



  • Education:


    • High School Diploma


  • Required Knowledge/Experience:


    • 1+ years of continuous, related work experience

    • Excellent communication skills; both written and verbal, to effectively communicate with individuals at all levels

    • Strong customer service orientation with the ability to build effective relationships

    • Strong attention to detail with excellent organizational and follow-up skills

    • Proficient in the Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)

    • Strong analytical thinking and problem-solving skills

    • Ability to manage time effectively and meet deadlines

    • Ability and willingness to adapt to changing priorities and requirements

    • Be tactful, personable and diplomatic

    • Strong typing and knowledge of Microsoft Office suite, including Word, Excel, and Outlook

    • Able to operate telephone, PC, copier, and other basic business machines

    • Ability to apply common sense understanding to carry out instructions and to deal with problems involving a few variables

    • Informative of company policies and procedures


  • Preferred Knowledge/Experience:


    • Some college preferred

    • Prior experience with Office 365

    • Familiarity with social media outreach

    • Prior experience with event planning

    • Prior marketing, sales, or retail customer service experience



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