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Facilities Assistant

Location : Arlington vA
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Government - Civil Service
Job Category : Administrative and Support Services

Job Description :
THIS IS AN ENTRY-LEVEL POSITION. MUST BE ELIGILBLE TO OBTAIN A CLEARANCE.



Responsibilities:




  • Set up, dismantle, and clean conference rooms on the 2nd, 3rd and 8th floors, for all onsite events/meetings.




  • Prepare related handouts and copies of meeting materials and other administrative tasks as assigned.




  • Assist with power point presentations for events when required.




  • Assist with registration when needed.




  • Maintain and update hotel facility files and data base




  • Maintain and update catering binders and data base




  • Prepare monthly current and upcoming events report.  This report is submitted to Security on a monthly basis.




  • Work with the Director in obtaining proposals/quotes for props, furniture, etc. required for events and conference center.




  • Place miscellaneous orders with other conference center vendors.




  • Oversee the inventory of snacks and beverages and place orders to replenish stocks.




  • Oversee the inventory of office supplies and place supply orders when needed.




  • Maintain an orderly and clean kitchen.




  • Assist caterers in setting up breakfast and lunch deliveries. Refresh food & beverages between event breaks. Remove food to the kitchen for dissemination and clean-up.




  • Prepare/set up coffee station(s) to include preparing coffee, decaf, and hot water for tea.  Prep ice bins for cold beverages. Clean up when event(s) adjourn.




  • Transport furniture within various offices to other offices and/or storage area.  Must be prepared to lift 50 lbs.




  • Create custom room layouts using CAD software. Maintain/update these files; taking photos of newly created configurations.




Required Qualifications :


  • Extremely organized and detail oriented

  • Self-starter who takes initiative and possesses exceptional follow-through

  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

  • Excellent written and verbal communication skills

  • Excellent time-management, prioritization, organizational skills with strong attention to detail and the ability to quickly adjust to changing priorities

  • Confident and professional with the ability to deal with clients, co-workers and vendors

  • Energetic, outgoing, creative and imaginative


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