Executive IT Administrator
Location : Washington, DC
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Not for Profit - Charitable
Job Category : Nonprofit
Job Description :
The EA/IT project administrator contributes essential administrative support to coordinate a technical team, typically under the direction of management.
- Provide administrative support for SVP, Chief Information and Innovation Officer, Managing Vice President, Chief Technology Officer, VP Business Tech Transformation and divisions.
- Coordinates all administrative aspects of facilitating a project: scheduling meeting times and locations, taking meeting minutes, developing presentations, and arranging training for project staff
- Participates in budget administration, providing analysis, keeping records, and forecasting financial performance
- Processes contracts through legal & system (procurement, servicenow, docusign) for signature
- Invoice processing through system
- Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures
- Assists with the development, compilation and/or review of executive & board level materials
- Posts content on internal website and has the technology aptitude & proficiency to learn new tools quickly
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs. Seek opportunities to streamline processes.
- Performs online industry research in support of projects and strategy definition
- Evaluate and produce the metrics for divisions.
- Run key management reports, identifying trends & threshold outliers
Required Qualifications :
Qualifications include, but are not limited to:
- 5+ years of experience in an administrative support position to senior level management.
- Experienced in project or process management role
- Experience working in an IT environment, a plus.
- Bachelor's Degree or equivalent
- Excellent written and verbal communication skills