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AP Coordinator

Location : King of Prussia, PA
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Telecommunications
Job Category : Accounting/Auditing

Job Description :

The Accounts Payable Coordinator will perform the essential tasks of processing payable invoices and maintaining vendor files. This position will ensure the accurate, reliable, and timely coding, batching, and entry of vendor invoices.

Primary Responsibilities:

  • Obtains proper approval and enters approved invoices

  • Matches invoices to proper supporting documents, specifically purchases orders, and reject invoices that do not match the purchase order

  • Answers vendor inquiries

  • Analyzes vendor accounts, as required, and reconciles to statements as received

  • Prepares weekly check run by assembling and prioritizing check batches for Accounting Management review and approval

  • Reviews vendor invoices and employee expense reports for proper approvals and allowable expenses enforcing internal delegation of authority policy

  • Stamps utility invoices as received and forwards to finance team; creates invoices for rent payments as appropriate

  • Prints all accounts payable reports and maintains all accounts payable files

  • Performs data entry of vendors and employees into Oracle for all Companies

  • Maintains an accurate invoice tracker

  • Provides support documentation for accounting journal entries as required

  • Creates and maintains vendor records and accounts payable filing system

  • Other duties as assigned

Required Qualifications :
Outgoing office environment.


Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience


  • Six months to one year of experience in a high volume accounts payable/accounts receivable setting

  • Ability to process a high volume of invoices

  • Accounts payable experience for multiple companies simultaneously

  • Sub-contractor accounts payable experience is preferred, but not required

  • Basic knowledge of accounting principles and practices, general ledger and accounts payable/receivable systems, and chart of accounts

Technical Skills:

  • Solid Microsoft Office skills (Word, Excel, PowerPoint)

  • Proven ability to create, analyze and read reports

  • Experience utilizing a broad based data entry system

  • Use of oracle and/or Maxwell is preferred, but not required.

  • Excellent verbal, written and data entry skills

Soft Skills:

  • Highly organized and detail orientated

  • Ability to multi-task and work in a fast paced environment

  • Excellent interpersonal and customer service skills

  • Ability to think analytically and apply sound judgment, solve problems, make effective decisions, and act with integrity

Physical Requirements:

  • Must be able to pass pre-employment screening that includes background and drug testing

  • Individuals must have a valid driver’s license and driving record meeting the company policy conditions

  • Sitting at a desk for 6-8 hours a day

  • Working on a computer for 6-8 hours a day

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